businesses. Nowadays, a personal computer is capable of handing the accounting
and finances of almost any small to medium-sized business. Many different
programs are available for plotting financial trends and performing everyday
bookkeeping functions. One of the most popular
financial tools is called a
spreadsheet. An electronic spreadsheet is a software program, which performs
mathematical calculations and ‘want – if’ analysis. Besides replacing your pencil
and calculator for solving financial and statistical problems, spreadsheets can
display line graphics, bar chats, and scatter plot diagrams.
Often accounting and
spreadsheet programs are designed to work together, in efforts to provide the
financial solution.
Database Management
. A database is a simply collection of related information.
Some common examples are a phone book, an inventory list, a personal file. A
Database Management Software program assists in manipulating and organizing
the information in a database. A database application is any task ordinarily handled
by a filing cabinet, multiply file folders, or some other information storage system.
In a manual system, for example, each drawer in filing cabinet is reserved for a
specific purpose, such as maintaining profile sheets on customers. Each profile is
written on a standard form and a clerk places the file folder in the drawer. This
manual process is identical
to a computerized database, where the database
software performs the function of the filing clerk. Rather that placing the customer
profiles in the filing cabinet drawer, a computerized database stores each profile
electronically on a disk.
Computer Aided Design.
Computers are the perfect tools for creating drawing or
architectural plans. Because the drawings can be saved, it is easy to incorporate
modifications, design improvements and corrections. Computers are often used on
the final process of converting a computer drawing into a physical product. One
such example is the manufacturing of electronic circuit boards. First, the electronic
circuit drafting program produces the schematic design,
then a second program
tests the design by simulating the circuit’s operation, and finally a third program
constructs the circuit board from the design layout.
Communications: Computers can communicate with each other via regular
telephone lines and modems. Communication software programs enable different
types of computers to exchange data using a common language. The IMB PC can
actually emulate various types of equipment, around the world, with the help of
software.
Graphic Presentations:
There are actually some people, who prefer to look at 14
columns of numbers across several pages for analyzing a business’ performance.
These people are called accountants. However, most people are visual learners of
diagrams, graphs and charts for representing numerical trends..
Desktop Publishing is the process of taking a document and inserting graphics and
applying enhanced formatting options. These programs take text from the more
common word processor and produce print-shop quality output. Desktop
publishing programs are used to create newsletters, brochures, reports, book and
other publications.
Desktop publishing programs include: Aldus PageMaker, Ventura Publisher, AMI
Professional. Integrated Programs: they unite one or more of the primary computer
applications, whether word processing, spreadsheet
or database into a single
package. These programs allow people to experiment with the major computer
applications, while only investing in a single product.
Microsoft Windows
. Windows is a program, which enhances many aspects of using
a microcomputer. It provides a graphical user interface (GUI and pronounced
«Gooey») for programs running under the Windows environment. In other word,
Windows allows a person to use a mouse and choose special symbols to point at
and select desired functions, rather than having to remember commands. As well
Windows’ products allow a WYSIWYG (‘what you see is, what you get’) screen
display, especially important for word processing and desktop publishing
programs.
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